隱私權政策

Pica Corporation（以下簡稱「本公司」）訂定以下隱私權政策（以下簡稱「本政策」）。本公司將遵守本政策，並致力以安全且適當的方式處理所有個人資訊。

1. Personal Information

For the purposes of this Policy, “Personal Information” means personal information as defined under the Act on the Protection of Personal Information (Act No. 57 of 2003, hereinafter referred to as the “APPI”). This refers to information relating to a living individual that can identify a specific individual through details such as their name or date of birth (including information that can be readily cross-referenced with other information to identify a specific individual), or that contains an individual identification code.

2. Collection and Use of Personal Information

本公司僅在為達成以下目的之必要範圍內，收集及使用顧客的個人資訊。若本公司擬將個人資訊用於上述目的以外之用途，將事先以適當方式取得顧客的同意。

(1) Personal Information Provided in Connection with the Company’s Services and Advertising Activities

• 為提供本公司所銷售或提供之商品及服務（以下統稱為「本服務」）。
• 為改善及強化本服務，並開發新產品與新服務。
• 提供有關新功能、更新、活動，以及本公司所提供其他服務的資訊，包括透過電子郵件、傳單及其他直接郵寄方式。
• 為了就維護、重要通知及其他必要事項與顧客聯繫。
• To respond to inquiries from customers regarding the Services (including verifying their identity). For the purposes of this Policy, “customers” also includes corporations using the Services.
• 為了報告顧客使用本服務的相關資訊。
• 為了邀請顧客配合與本服務相關的問卷調查、訪談及其他活動，邀請顧客參加各項活動，並報告其結果。
• 為了調查及分析本服務的使用紀錄及其他相關資訊，並利用其結果改善及開發本服務，或提供廣告。
• 顧客から取得した閲覽履歴、購買履歴その他の情報を分析し、その結果をもとに、顧客の興味・關心や嗜好に合わせた新商品・新サービスの廣告を配信すること。
• 用於辨識違反使用條款，或企圖將本服務用於詐欺或不當目的的顧客，並拒絕其使用本服務。

(2) Personal Information Provided in Connection with the Company’s Recruitment Activities

• To review and determine employment conditions and hiring decisions, examine application histories, and investigate applicants’ professional experience and backgrounds.
• To respond to inquiries, communicate administrative matters, and carry out other procedures necessary for the recruitment and selection process.
• To provide necessary information regarding onboarding after a hiring decision has been made, and carry out related procedures.
• To manage personnel and labor-related matters after employment.

3. Management and Protection of Personal Information

The Company shall strictly manage personal information and shall not disclose or provide such information to any third party without the customer’s consent, except in the following cases.

The Company shall also implement preventive and corrective measures against risks such as unauthorized access to personal information, loss, destruction, alteration, and leakage, taking security into consideration.

• When disclosure is necessary to protect the life, body, or property of an individual, and it is difficult to obtain the consent of the individual concerned.
• When disclosure is particularly necessary to improve public health or promote the sound development of children, and it is difficult to obtain the consent of the individual concerned.
• When it is necessary to cooperate with a national government agency, local government, or a party entrusted by such an agency or government in carrying out duties prescribed by laws and regulations, and obtaining the consent of the individual concerned may impede the performance of such duties.
• When the third party is an academic research institution or similar organization, and it is necessary for such third party to handle the personal data for academic research purposes (including cases where part of the purpose of handling the personal data is academic research), except where there is a risk of unjustly infringing upon the rights and interests of individuals.
• When the Company entrusts all or part of the handling of personal information to a third party, to the extent necessary to achieve the purposes of use and facilitate the smooth execution of its business.
• When personal information is provided in connection with the succession of business due to a merger or other reasons.
• When personal information is jointly used with specific parties, provided that the individual concerned has been notified in advance or the information has been made readily accessible to them, including the fact of such joint use, the items of personal information to be jointly used, the scope of parties jointly using the information, the purposes of use by those parties, and the name and address of the person or entity responsible for managing the personal information (including the name of its representative in the case of a corporation, or the name of its representative or administrator in the case of an unincorporated organization that has such a representative or administrator).
• In any other cases permitted by applicable laws and regulations.

4. 個人情報の取り扱いの委託

The Company may outsource all or part of the handling of personal information to third parties to the extent necessary to achieve the purposes of use.

In such cases, the Company shall thoroughly examine the qualifications of the outsourcing provider, establish confidentiality obligations and other necessary provisions in the relevant contract, and exercise necessary and appropriate supervision over the provider.

The Company may also jointly use all or part of the personal information it has obtained in accordance with the provisions of the APPI.

5. Disclosure of Personal Information

When a customer requests disclosure of their personal information or records concerning the provision of their personal information to third parties, the Company shall disclose such information or records to the customer without undue delay.

However, the Company may withhold all or part of the requested information if disclosure falls under any of the following circumstances. In such cases, the Company shall notify the customer of its decision without undue delay.

• Disclosure may harm the life, body, property, or other rights and interests of the customer or a third party.
• Disclosure may significantly interfere with the proper execution of the Company ’s business.
• Disclosure would otherwise violate applicable laws and regulations.

6. 個人情報の訂正・削除について

If personal information held by the Company is inaccurate, the customer may request its correction or deletion in accordance with the procedures established by the Company.

If the Company determines, upon receiving such a request, that the request should be granted, it shall correct or delete the relevant personal information without undue delay and notify the customer accordingly.

7. 個人情報の利用停止について

If a customer requests the suspension of use or erasure of their personal information, including suspension of provision to third parties (hereinafter collectively referred to as “Suspension of Use, etc.”), on grounds specified under the APPI, the Company shall conduct the necessary investigation without undue delay.

Based on the results of such investigation, the Company shall suspend the use of or erase the relevant personal information to the extent necessary and notify the customer accordingly.

However, if Suspension of Use, etc. would involve substantial costs or is otherwise difficult to implement, and alternative measures can be taken to protect the rights and interests of the customer, the Company shall take such alternative measures.

8. 安全管理措置に関する基本方針

• The Company shall identify risks relating to personal information through established procedures and implement appropriate risk management measures in order to establish and continuously improve its information security management system for personal information.
• The Company shall clearly define roles and responsibilities relating to the security of personal information and manage personal information appropriately.
• The Company shall provide education and awareness programs to management, employees, and all relevant parties to ensure that they recognize their responsibilities for maintaining the security of personal information.
• The Company shall monitor and record the implementation of its information security management system for personal information. Through the establishment and achievement of security objectives, regular internal audits, and management reviews, the Company shall enhance the reliability of its operations and pursue continuous improvement.
• In the event of a security incident involving personal information, the Company shall promptly investigate the cause, minimize any resulting damage, and endeavor to ensure business continuity.
• The Company shall comply with applicable laws and regulations, other social standards, and contractual obligations with customers regarding personal information and its handling.

9. 本プライバシーポリシーの変更手続き

The Company shall periodically review the contents of this Policy and endeavor to improve it.

The contents of this Policy may be changed from time to time, except as otherwise provided by applicable laws and regulations or this Policy. Any revised Privacy Policy shall take effect when the Company notifies customers through its designated methods or publishes the revised Policy on its website.

10. Compliance with Laws and Regulations

The Company shall comply with Japanese laws and regulations and other applicable standards concerning the personal information it holds.

11. Handling of Complaints and Inquiries

The Company shall accept complaints and inquiries from customers regarding the handling of personal information and respond to them appropriately and promptly.

The Company shall also respond promptly and appropriately to customer requests for disclosure of personal information (including records concerning the provision of personal information to third parties), correction, addition, deletion, or suspension of use or provision of such information.

12. Handling of Cookies and Similar Technologies

The Company may collect files stored on the devices of customers who access the Company’s websites and Services, as well as similar technologies (hereinafter collectively referred to as “Cookies and Similar Technologies”), for the purposes of analyzing access to and usage of the websites and Services (hereinafter collectively referred to as the “Websites and Services”), delivering advertisements, and improving the convenience of the Websites and Services.

Customers may restrict the collection of Cookies and Similar Technologies by changing their web browser settings at their own discretion and responsibility.

When a customer enters or registers personal information on the Websites and Services, or accesses the Websites and Services through a URL included in an email or similar message sent by the Company, the Company may associate Cookies and Similar Technologies with the customer ’s personal information.

Since Cookies and Similar Technologies associated with a customer’s personal information are considered personal information, the Company shall manage such Cookies and Similar Technologies in accordance with the provisions of this Policy.

13. Contact Information

For inquiries regarding the Company’s handling of personal information, please contact us here.

14. Language

如本政策的日文版本與任何譯文版本之間存在任何不一致，應以日文版本為準。

15. Governing Law and Jurisdiction

This Policy shall be governed by and construed in accordance with the laws of Japan.

The Osaka District Court shall have exclusive jurisdiction as the court of first instance over any and all disputes arising in connection with this Policy.

政策結束